How long to keep unsuccessful applications

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So many HR systems claim to be different. Send Print Report. Employment Application. Job Applicants. Personnel Records. Recordkeeping Requirements. Sex Discrimination. Title VII. Civil Rights. You need to keep employee tax records, including W-2s and W-4 tax withholding forms, for at least four years from the date taxes were due or paid.

OSHA records — Five to 30 years. Plan to hold onto OSHA forms about accidents and work-related injuries for the current year plus five proceeding years, unless toxic substances are involved, then 30 years. Employee retirement benefits records — At least six years.

By law, you must keep records of employee retirement benefits such as pension and k plans and COBRA for at least six years. Keep in mind that certain local or state laws or situations may require you to keep records longer. For example, depending on your state, the requirements for maintaining unemployment insurance records vary from four to seven years. You can streamline employee recordkeeping by using convenient web-based tools, such as HRdirect Smart Apps.

Putting your records in the cloud means important files are always at your fingertips, without taking up physical space in your office. You gain instant access to employee data from wherever you have an internet connection. Plus, you can allow employees to enter or update their personal information, for added recordkeeping convenience.

Her career in HR began in as an HR manager at a small marketing firm. Extremely passionate about HR, she is full of ideas to improve HR in small businesses. She is focused on developing next-generation products to replace traditional HR solutions, making HR management easier for employers. FUN FACT: Jaime enjoys shopping for shoes and handbags, but she is also highly competitive against her friends in their fantasy football league. Make sure to add our address smartapps hrdirectapps.